You don't know what was done last time
A client walks in, and you're digging through notebooks or memory trying to recall what you did last time and at what price.
Every client, every service, in one place — forever.
A web app for tracking client work — client cards, service history, and automatic reminders.
If you provide services to the same clients again and again — salons, workshops, consultants, treatments — you know the feeling of trying to remember what you did last time, at what price, and when they're due to come back. This app solves that for good: every client gets their own card with a complete history, and reminders arrive on their own, right on time.
I want this solutionSee how it looks before you decide ↓
What you actually get
A client's complete history
Every service, price, and note in one place, saved for good.
Nothing gets forgotten
Reminders arrive automatically by email and phone, right on time.
Your data, your server
The app runs on your own hosting — no monthly subscription to a third party.
Does this sound familiar?
These are the most common reasons businesses with repeat clients switch to digital record-keeping
Prices and services live only in your head
You work out the cost from scratch every time, instead of having a clear, written service catalog.
Forgotten reminders
You were supposed to call a client for a follow-up or a repeat service — but it simply slipped your mind.
Data scattered everywhere
There's no single place where everything lives — just fragments of information across notebooks, messages, and memory.
How the app solves each of these problems
Concrete, not generic
The client card remembers everything for you
Every client has their own card with a full timeline — date, service, description, who did the work, duration, price, and a note for every job ever done.
A service catalog, set up once
Services are grouped by category with clear prices — you pick from a list instead of thinking it through or retyping it every time.
Reminders arrive on their own, on time
Set an alarm with a date and text tied to a client — when the time comes, the system sends an email and a push notification on its own, with nothing for you to remember.
Everything in one place, always searchable
Search by name or phone number, filter by year and service — find any record in a couple of seconds.
What you actually get
A complete system, not a basic version that "grows later"
Client management
First name, last name, phone, email, date of birth, and an internal note. Search by name or phone. Soft delete — a client is deactivated, never removed from the database.
Client card — full history
Every record: date and time, service from the catalog, description, who did the work, duration in minutes, price, payment method, and a note. Filter by year and service.
Service catalog
Services grouped by category. A service already used in a client card can't be deleted — only deactivated, so history stays intact.
Automatic reminders
An alarm with a date and text, tied to a client. When the time passes, the system sends an email and push notification to every device of the user who added it, and to the admin.
Email and push notifications
Email runs over SMTP. Push notifications work on Android, Windows, and Mac devices, and on iPhone once the app is installed to the home screen.
Users and access levels
The admin sees everything and manages the system. Staff enter data and view client cards. Every record keeps track of exactly who entered it.
Data export
Export all or filtered data to CSV (Excel). A print/PDF view for a single client or for everyone at once.
Serious security
CSRF protection, login rate limiting, hashed passwords, blocked access to config files, security headers, forced HTTPS, a 30-day "remember me" option.
Background cron system
Runs automatically every 15 minutes, sends email and push for reminders that are due, and marks them as sent so they're never repeated.
What it looks like in practice
Illustrative view of the interface — we show the exact look on a demo call
Client card
A complete history of every service — date, description, price, all in one place.
Automatic reminder
Email and push notifications arrive on their own, exactly when it's time — with nothing for anyone to remember.
Is this for you?
A short, honest answer before you invest anything
This is for you if:
- You have clients you serve again and again — salons, workshops, consultants, trainers, treatments
- You want to know exactly what was done, when, and for how much, without digging through notebooks
- You want automatic reminders so you never forget a follow-up or repeat service
- You want your data to stay on your own server, not in someone else's cloud
This is probably NOT for you if:
- You're looking for a full accounting system with invoicing and tax reporting (the Custom package can add this)
- You mostly do one-off jobs with no repeat clients
- You're looking for a free solution with zero investment
Why not a notebook or an off-the-shelf CRM subscription
A direct comparison of the three most common ways to keep records
Notebook or Excel
- Easily lost, damaged, or simply buried somewhere
- No automatic reminders, no search
- No insight into who did what and exactly when
- One copy — if it's gone, everything is gone
Off-the-shelf CRM subscription
- A monthly subscription forever, no matter how much you actually use it
- Your data lives on someone else's server, outside your control
- Plenty of features — but often more than your specific business needs
- A generic tool, not built around how you actually work
This web app
- One one-time price — runs permanently on your own hosting
- Your data stays with you, not with a third-party service
- Reminders, client cards, and the service catalog built exactly how you need them
- Built for how you work, not retrofitted into someone else's template
App Packages
One-time build. No monthly subscription.
Most Popular
ONE-TIME BUILD
Standard
The complete system described on this page
€600
one-time, runs on your own hosting
- Client management and a card with full history
- Service catalog by category
- Automatic reminders — email and push
- Users and access levels (admin/staff)
- Export to CSV/Excel and PDF/print view
- Full security — CSRF, rate limiting, HTTPS, hashed passwords
Clients don't have access to the app — only your internal team enters and views data.
I want this packageBY AGREEMENT
Custom
Tailored exactly to how you work
from €600
price increases based on the extra features you want
- Everything in the Standard package
- Client access to their own card (client login)
- SMS notifications
- Automatic reports by email
- Integrations with other systems
All prices are one-time. No subscription, no extra hosting costs — it runs on your existing server.
Frequently Asked Questions
Short and clear, no fine print
The Standard package is a one-time build for €600, with no monthly subscription. The Custom package starts at €600 and goes up depending on the extra features you want.
Not in the Standard package — only your internal team has access. Client access to their own card is an option available in the Custom package.
No. The app is hosted on your existing hosting, on the same server as your website — no extra hosting costs or subscription to any third party.
You set an alarm with a date and text tied to a client. A cron job checks every 15 minutes and, once the time has passed, automatically sends an email and push notification — to the person who added the reminder, and to the admin. The reminder is marked as sent so it's never repeated.
Yes, but only once the app is installed to the home screen (PWA) — that's a limitation of iOS itself, not the app. Email notifications always arrive, on every device, with no conditions.
It uses CSRF protection, login rate limiting, hashed passwords, blocked access to config files, security headers, and forced HTTPS. The "remember me" option keeps a user securely logged in for 30 days via a separate token.
Each staff member has their own account and enters and views client cards. The admin sees everything and manages the whole system. Every record permanently keeps track of who entered it.
Yes. All or filtered data can be exported to CSV (Excel), and a print/PDF view is available for a single client or for everyone at once.
PHP 8.2 and MySQL — reliable, proven technologies with no dependency on expensive third-party services. The calendar can run in your local language (Flatpickr), push notifications use the standard WebPush library, and email goes directly over SMTP with no middleman.
Ready to stop searching through notebooks?
One card per client. Everything in one place. For good.
Get started now
See how it looks — then decide
- No smoke and mirrors
- You see exactly what you get
- Fast, direct communication
The app runs on your own hosting, with no subscription at all — pay once, use it for good.
No subscription
Fast reply
No obligation
I want this solution